This privacy notice explains how the Greater Cambridge Planning Service uses information in the course of providing planning services to Cambridge City and South Cambridgeshire District Councils.
This work includes:
- making decisions and providing advice on planning applications
- responding to allegations of unlawful development
- monitoring development
- entering legal agreements, serving notices and promoting the best use of land.
Contents:
- Applicants Privacy Notice
- Pre-application advice Privacy Notice
- Neighbours and interested Parties Comments Privacy Notice
- Planning compliance Privacy Notice
- Local Land Charges Privacy Notice
- Planning Policy
Applicants Privacy Notice
How we receive information
We receive applicant information in two ways – it is either supplied to us directly (or via an agent on an applicant’s behalf) or we receive it from a third-party website, Planning Portal, that provides a transaction service.
We also receive correspondence via email, post, and through our online forms.
What we do with this information
To allow us to make decisions on applications, individuals must provide us with some personal data (for example, name, address and contact details). In a small range of circumstances individuals will provide us with special category data in support of their application (for example, evidence of medical history).
We use the information provided to us to make decisions about the use of land in the public interest. This is known as a public task and is why we do not need applicants or agents to opt in to allow this information to be used. We also send out a follow-up “how did we do?” survey to people using our service to see how we can improve it.
We are obliged under the Town and Country Planning Act to hold a permanent record of our planning decisions. This information will include some personal data such as property addresses and contact details. Redacted copies of these documents are publicly available on our website.
We process this information as a (Public task) Statutory Duty as laid out in the Town and Country Planning Act and we cannot process your application unless you provide this personal information. If you do not provide it or if you refuse to allow us to share the information, we will not be able to carry out the service for you.
We may process the information you provide to prevent and detect fraud in any of our systems and may supply information to government agencies, credit reference agencies, audit or other external bodies for such purposes. We participate in the Cabinet Office’s National Fraud Initiative. As we process this information as a statutory duty, applicants and agents hold the following rights with regard to the personal data they provide us:
- Right to Access – you have the right to access (receive a copy) of your personal data and supplementary information.
- Right to Rectification – you have the right to have any inaccurate or incomplete personal data rectified.
- Right to Restriction – you have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the purposes for which it was originally collected, or if a withdrawal of consent has been made.
How we share this information
We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making. We make details of planning applications available online so that people can contribute their comments.
We sometimes need to share the information we have with other departments within our Councils (for example, to establish how long a building has been used as a dwelling) or with external consultees if a specialist opinion is required.
In the event of an appeal, your details will be forwarded to the Planning Inspectorate. The Planning Inspectorate may publish appeal documentation, including the application, on its website.
Redaction (blanking things out)
We operate a policy where we routinely redact the following personal information before making forms and documents available online:
- Personal contact details for the applicant (for example, telephone numbers and email
addresses) - Signatures
- Special Category Data (for example, supporting statements that include information about health conditions or ethnic origin)
Information agreed to be confidential
Sometimes we might decide it is necessary, justified and lawful to disclose data that appears in the list above. In these circumstances we will let the agent or applicant know of our intention before we publish anything.
If you are submitting supporting information which you think should be treated confidentially or specifically withheld from the public register, please let us know as soon as you can - ideally in advance of submitting the application. The best way to contact us about this issue is Planning@greatercambridgeplanning.org.
Confidentiality requests will be assessed on a case-by-case basis and, if approved, the information will remain on our register but will not be accessible to the public without your approval.
Retention (how long we keep this information for)
The Town and Country Planning Act requires us to hold most types of applications on our public register permanently. You can find out more by looking at the relevant sections in our retention policies at Cambridge City Council and South Cambridgeshire District Council.
Complaints and problems
You can find out more about how we handle data by visiting our data protection pages via Cambridge City Council and South Cambridgeshire District Council.
If you think we have got something wrong or if you are concerned with the way we are handling your data please contact us by emailing Planning@greatercambridgeplanning.org.
If you have a query regarding your rights, please contact the Data Protection Officer by emailing Infogov@3csharedservices.org. If we fail to respond properly you can direct your concerns to the Information Commissioner’s Office (ICO).
Pre-application Advice Privacy Notice
This privacy notice explains how the Greater Cambridge Planning Service uses information in the course of providing pre application advice on behalf of Cambridge City and South Cambridgeshire District Councils.
How we receive information
We receive information directly from an applicant or via an agent on an applicant’s behalf. We also receive correspondence via email, post, and through our online forms.
What we do with this information
To allow us to process and formulate a response to requests for pre application advice, applicants must provide us with some personal data (for example, name, address and contact details). In a small range of circumstances individuals may provide us with “special category” data in support of their request for advice (for example, evidence of medical history).
We use Article 6(1)(b) of the GDPR as our lawful basis for collecting and holding your data. We cannot process your application unless you provide this personal information. If you do not or if you refuse to allow us to share the information, we will not be able to carry out the service for you.
You hold the following rights with regard to the personal data you provide us:
- Right to Access – you have the right to access (receive a copy) of your personal data and supplementary information.
- Right to Rectification – you have the right to have any inaccurate or incomplete personal
data rectified. - Right to Erasure – you have the right to request the erasure of your personal data so long as it's processing is no longer necessary for the purposes for which it was obtained or unlawfully obtained (non-exhaustive) or the information is required for a legal obligation or if it is needed to defend a legal claim.
- Right to Data Portability - you have the right to request your personal data which you have provided to us to be supplied in a ‘structured, commonly used and machine-readable format (for example, CSV). You may request that this information is supplied directly to another data controller on your behalf.
- Right to Restriction – you have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the
purposes for which it was originally collected, or if a withdrawal of consent has been made.
Pre application submissions do not form part of our public planning register and are not published online. If the Pre-Application is followed up with a full application, the Officer response will be added to the online planning file.
We may process the information you provide to prevent and detect fraud in any of our systems and may supply information to government agencies, credit reference agencies, audit or other external bodies for such purposes. We participate in the Cabinet Office’s National Fraud Initiative.
We sometimes send out a follow-up “how did we do?” survey to people using our service to see how we can improve it.
How we share this information
We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making.
We sometimes need to share the information we have with other departments within our Councils (for example, to establish how long a building has been used as a dwelling) or with external consultees if a specialist opinion is required.
Retention (how long we keep this information for)
We will hold your pre-application request and our response permanently on our database. Personal details, such as name and contact details will be deleted after 6 years in line with our retention policy.
Complaints and problems
You can find out more about how we handle data by visiting our data protection pages via Cambridge City Council and South Cambridgeshire District Council.
If you think we have got something wrong or if you are concerned with the way we are handling your data please contact us by emailing Planning@greatercambridgeplanning.org.
If you have a query regarding your rights please contact the Data Protection Officer by emailing Infogov@3csharedservices.org.
If we fail to respond properly you can direct your concerns to the Information Commissioner’s Office (ICO).
Neighbours and Interested Parties Comments Privacy Notice
Why we require this personal information?
Your views and comments are important and can help us in deciding the outcome of the planning application.
We require personal data to process comments so that we know where the comment or information came from and can weigh the relevance of any comments made. We may use the information provided to contact you about the application you have commented on.
We receive comments, representations, allegations and questions via our online platforms, email and letter.
What we do with this information
The comments provided will form part of our public register of applications and, as such, will be open to public inspection at our offices and on our website and your comment will be attributed to your address. We need to know your address so we can understand how the proposed development affects your property. For this reason, we do not accept anonymous comments. However, personal information including your name and contact details will be redacted.
Your information could be used to contact you regarding the application. This may be for the following reasons:
- if the application is withdrawn
- if the application is revised
- when a decision is made
- if the application is being heard at a committee
- if an appeal is lodged
- if an application on the same site within 4 years is submitted.
In the event of an appeal, representations will be forwarded to the Planning Inspectorate and the appellant. The Planning Inspectorate may publish appeal documentation, including copies of representations received. They may also be shared with the Local Government Ombudsman in the event of a judicial review.
We process this information as a (Public task) Statutory Duty as laid out in the Town and Country Planning Act and we cannot process your comments unless you provide this personal information. If you do not or if you refuse to allow us to share information, we will not be able to carry out the service for you.
We may process the information you provide to prevent and detect fraud in any of our systems and may supply information to government agencies, credit reference agencies, audit or other external bodies for such purposes. We participate in the Cabinet Office’s National Fraud Initiative.
As we process this information as a statutory duty you hold the following rights with regard to the personal data provided to us when making comments:
- Right to Access – you have the right to access (receive a copy) of your personal data and supplementary information.
- Right to Rectification – you have the right to have any inaccurate or incomplete personal data rectified.
- Right to Restriction – you have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the purposes for which it was originally collected, or if a withdrawal of consent has been made.
How we share this information
We do not sell information to other organisations. We do not move information beyond the UK. We do not use information for automated decision making.
We sometimes need to share the information we have with other departments within our Councils, for example to establish how long a building has been used as a dwelling or if you object to a proposal on noise grounds and we feel Environmental Health should be aware.
Redaction (blanking things out)
We operate a policy where we routinely redact the following details before making forms and documents available online:
- Personal contact details for the applicant (for example, telephone numbers and email
addresses) - Signatures
- Special Category Data (for example, supporting statements that include information about health conditions or ethnic origin)
Retention (how long we keep your information for)
We store your comments on our document management system and are required to hold the information you provide for a period of 6 years from the date of the decision. This allows for an appeal expiry date. After this time we will ensure your information is deleted securely. You can find out more by looking at the relevant section in our retention policy document.
Complaints and problems
You can find out more about how we handle data by visiting our data protection pages via Cambridge City Council's privacy policy and South Cambridgeshire District Council privacy policy.
If you think we have got something wrong or if you are concerned with the way we are handling your data please contact us by emailing Planning@greatercambridgeplanning.org. If you have a query regarding your rights, please contact the Data Protection Officer by emailing Infogov@3csharedservices.org. If we fail to respond properly you can direct your concerns to the Information Commissioner’s Office (ICO).
Planning Compliance Privacy Notice
This privacy notice explains how the Greater Cambridge Planning Service uses information in the course of investigating breaches of planning regulations on behalf of Cambridge City and South Cambridgeshire Councils.
Why we require this personal information?
We require your information to confirm the validity of complaints and assess the harm of reported breaches in planning regulation.
Please note we will not investigate anonymous complaints, and your personal information will be kept confidential unless there is a formal reason for disclosure in which case we will inform you of our intention before disclosure.
What we do with this information
This information will be used by Cambridge City and South Cambridge District Councils to register your complaints of planning breaches and correspond with you regarding our investigations. This function is known as a public task and is why we do not need you to “opt in” to allow this information to be used.
We may process the information you provide to prevent and detect fraud in any of our systems and may supply information to government agencies, credit reference agencies, audit or other external bodies for such purposes. We participate in the governments National Fraud Initiative.
As we process this information as a statutory duty you hold the following rights with regard to the personal data provided to us when making comments:
- Right to Access – you have the right to access (receive a copy) of your personal data and supplementary information.
- Right to Rectification – you have the right to have any inaccurate or incomplete personal data rectified.
- Right to Restriction – you have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the purposes for which it was originally collected, or if a withdrawal of consent has been made.
How we share this information
We do not sell or provide your information to other organisations. We do not move your
information beyond the UK. We do not use your information for automated decision making.
We may share your information with other departments of the relevant authority, the
police or the Courts during the process of the investigation.
Retention (how long we keep your information for)
A record of your complaint will be held in our system for 6 years from date of the case
resolution. Only information on the property or land in question to the Case and any
subsequent Notices Served will be kept permanently to form the Enforcement Register.
Complaints and problems
You can find out more about how we handle data by visiting our data protection pages via Cambridge City Council and South Cambridgeshire District Council. If you think we have got something wrong or if you are concerned with the way we are handling your data please contact us by emailing Planning.enforcement@cambridge.gov.uk for Cambridge City and Enforcement@scambs.gov.uk for South Cambridgeshire District applications.
If you have a query regarding your rights please contact the Data Protection Officer
who can be contacted by emailing Infogov@3csharedservices.org. If we fail to respond properly you can direct your concerns to the Information Commissioner’s Office (ICO).
Local Land Charges Privacy Notice
This privacy notice explains how the Greater Cambridge Planning Service uses information in the course of providing a Land Charges service to Cambridge City and South Cambridgeshire District Councils. Our Land Charges team undertake searches on registrations that are held on the local land charges register relating to individual properties. This information is used during the transfer of land ownership and contains information from the planning, building regulations and environmental registers.
Why we require this personal information?
We require your information to carry out the request for a land search and return the results to the correct individuals.
What we do with this information
This information will be used by Cambridge City and South Cambridge District Councils to register and return your search request and may also be used to correspond with you
regarding charges. This function is known as a public task and is why we do not need you to “opt in” to allow this information to be used.
We process this information as a (Public task) Statutory Duty as laid out in the Local Land Charges Act 1975 and we cannot process your search request unless you provide this personal information. If you do not or if you refuse to allow us to share information, we will not be able to carry out the service for you.
As we process this information as a statutory duty you hold the following rights with regard to the personal data provided to us when making comments:
- Right to Access – you have the right to access (receive a copy) of your personal data and supplementary information.
- Right to Rectification – you have the right to have any inaccurate or incomplete personal data rectified.
- Right to Restriction – you have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the purposes for which it was originally collected, or if a withdrawal of consent has been made.
How we share this information
We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making.
We share search requests with Cambridgeshire County Council who answer some of the questions on our behalf. This is done via secure access to our local land charges systems.
Retention (how long we keep your information for)
The details of your search request and a copy of the search result is held for 7 years. Our local land charges registers are held as a permanent record.
Complaints and problems
You can find out more about how we handle data by visiting our data protection pages via Cambridge City Council and South Cambridgeshire District Council.
If you think we have got something wrong or if you are concerned with the way we are handling your data please contact us by emailing land.charges@greatercambridgeplanning.org. If you have a query regarding your rights, please contact the Data Protection Officer by emailing Infogov@3csharedservices.org.
If we fail to respond properly you can direct your concerns to the Information Commissioner’s Office (ICO).
Planning Policy
Previously, as part of providing a good service to our customers, we have sent out mailings in relation to public consultations or notifications on our planning policy documents, such as the Local Plan or a Neighbourhood Plan.
On 25 May 2018, new data protection regulations came into force which set out clear obligations on organisations that hold and handle personal data. The changes to the
regulations mean that we cannot send you any mailings in relation to public consultations or notifications on our planning policy documents without you giving us consent to do so. Therefore to receive mailings from us you need to opt-in to one or more of our ‘areas of interest’.
This privacy notice sets out how your personal data will be used and by whom, if you opt-in to any of our ‘areas of interest’ and therefore give us consent to use your personal data to send you future mailings in relation to public consultations or notifications on our planning policy documents.
Who is responsible for holding your personal data?
South Cambridgeshire District Council at South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA and Cambridge City Council at Cambridge City Council, PO Box 700, Cambridge, CB1 0JH are the data controllers responsible for holding your personal data.
The Data Protection Officer is the Information Governance Manager at 3C Shared Services, who can be contacted by post: Information Management Team, 3C ICT, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or by emailing Infogov@3csharedservices.org.
How will your personal data be held?
Your personal data will be held in our consultation databases and will be used by the Greater Cambridge Shared Planning Service (a shared service for South Cambridgeshire District Council and Cambridge City Council) to carry out mailings in relation to public consultations or notifications on our planning policy documents.
How will your personal data be used?
Your personal data will be used by the Greater Cambridge Shared Planning Service to carry out mailings in relation to public consultations and notifications on our planning policy documents. We will let you know of public consultations and any other notifications in relation to the ‘areas of interest’ that you have opted-in to, and therefore given us consent to contact you about.
Will any of my personal data be shared with others?
Your personal data will be used by the Greater Cambridge Shared Planning Service to carry out mailings in relation to public consultations and notifications on our planning policy documents. South Cambridgeshire District Council and Cambridge City Council share the responsibility for the preparation of Neighbourhood Plans with the relevant Parish Councils or Neighbourhood Forum. If you opt-in to being notified about one or all of our Neighbourhood Plans, we will share your personal data with the relevant Parish Councils or Neighbourhood Forum for that Neighbourhood Plan so that where they are the responsible authority they can notify you.
How long will my personal data be kept?
We will review the personal data that we hold for mailings every two years to ensure that our mailing lists remain current, and therefore for us to continue to hold your personal data after the point of review, you will need to re-confirm your preferences when we write to you. You can opt-out of us holding your personal data for mailings at any time.
What are my rights?
You have the right to have a copy of what is held about you, this is called a Subject Access Request. If you would like to make a formal Subject Access Request, please write to the Information Governance Team, 3C ICT, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or email Infogov@3csharedservices.org. If any of your personal data that we hold is inaccurate, you have the right to have it corrected.
You can view your own personal data that we hold on our consultation databases at any point by logging into your record(s) on the consultation databases. You can also login to the consultation databases to update your details at any time. For this your account(s) on our consultation databases will need to include an email address, as this is your unique identifier to allow you to login.
Consultation databases:
- South Cambridgeshire District Council consultation database
- Cambridge City Council consultation database
If your account(s) on our consultation databases do not include an email address, you will need to contact the Greater Cambridge Shared Planning Service to request a copy of your personal data that we hold on the consultation databases or to update your details: By email: Ldf@scambs.gov.uk or Policysurveys@cambridge.gov.uk; or by post: South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or Cambridge City Council, PO Box 700, Cambridge, CB1 0JH.
Can I opt-out in future? How do I opt-out?
If you change your mind and no longer wish to receive mailings from us in relation to public consultations and notifications on our planning policy documents, you can opt out at any time either by deselecting any of your ‘areas of interest’ using the consultation databases (links above) or by writing to the Greater Cambridge Shared Planning Service:
Ldf@scambs.gov.uk or Policysurveys@cambridge.gov.uk; or by post: South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or Cambridge City Council, PO Box 700, Cambridge, CB1 0JH.
The consultation databases will allow you to permanently delete your account(s) and therefore all your personal data, provided that there are no representations attached to your account(s). Where you have made representations, we will retain your representations made with the associated personal data for fifteen years from the date of adoption of that planning policy document.
Can I make a complaint about how my data is held?
We hope this privacy notice provides you with a clear explanation of what we do with your personal data and why, however if you have any queries or concerns please contact the Greater Cambridge Shared Planning Service directly in the first instance:
Ldf@scambs.gov.uk or Policysurveys@cambridge.gov.uk; or by post: South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or Cambridge City Council, PO Box 700, Cambridge, CB1 0JH.
Alternatively you can take your concerns to: The Data Protection Officer by email: Infogov@3csharedservices.org or by post: Information Governance Manager, 3C ICT, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA. The Information Commissioner who oversees Data Protection and Freedom of Information.
Information on what they do and how to contact them.
The Councils via South Cambridgeshire District Council's complaints process and the City Council's complaints process.
Representations on Planning Policy documents
On 25 May 2018, new data protection regulations came into force which set out clear obligations on organisations that hold and handle personal data. This privacy notice sets out how your personal data will be used and by whom, if you make or have previously made comments (known as representations) through one of our public consultations on one or more planning policy documents, such as the Local Plan or a Neighbourhood Plan.
Who is responsible for holding your personal data?
South Cambridgeshire District Council at South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA and Cambridge City Council at Cambridge City Council, PO Box 700, Cambridge, CB1 0JH are the data controllers responsible for holding your personal data. The Data Protection Officer is the Information Governance Manager at 3C Shared Services, who can be contacted by post: Information Management Team, 3C ICT, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA, by emailing Infogov@3csharedservices.org.
How will your personal data be held?
Your personal data will be held along with your associated representation(s) in our consultation databases and will be used by the Greater Cambridge Shared Planning Service (a shared service for South Cambridgeshire District Council and Cambridge City Council). We also securely store paper and electronic copies of representations.
How will your personal data be used?
During the preparation of planning policy documents, we are required through national legislation, regulations and guidance to undertake public consultation at one or more stages, and to allow representations to be submitted to the Councils. For many of these consultations, a representation can only be considered to be valid if you (the respondent(s)) and your agent (if you choose to use one), provide us with some personal data such as your name, organisation (if applicable), postal address, and email address so that we can contact you in relation to your representation.
Your personal data will therefore be used by the Greater Cambridge Shared Planning Service to process your representation(s) or contact you in relation to your representation(s) as required through national legislation, regulations and guidance.
Will any of my personal data be shared with others?
Representations, including names, are published on our website. Before we publish any representations on our website we redact (‘blank out’) the following details: personal contact details for you (the respondent(s)) and your agent such as addresses, email addresses, and telephone numbers; signatures; and sensitive personal data identified as special category data as defined in the Data Protection Act 2018.
Full representations, including personal data such as addresses and email addresses are publicly available to view on request at the Councils’ offices and may be subject to Freedom of Information requests.
Your personal data will be used by the Greater Cambridge Shared Planning Service to process your representation(s) or contact you in relation to your representation(s) as required through national legislation, regulations and guidance. We will share your personal data with the Inspector(s) and Programme Officer(s) appointed to undertake any examinations in accordance with legal requirements. We may also share your personal data with consultants or legal advisers appointed by the Councils to undertake specific projects or to provide advice during the plan making process.
South Cambridgeshire District Council and Cambridge City Council share the responsibility for the preparation of Neighbourhood Plans with the relevant Parish Councils or Neighbourhood Forum. We will share your personal data with the relevant Parish Councils or Neighbourhood Forum for that Neighbourhood Plan where necessary as required through national legislation, regulations and guidance.
Where necessary, we will also share your personal data with the examiner appointed to undertake the examination of the Neighbourhood Plan in accordance with legal requirements.
How long will my personal data be kept?
We will retain representations made with the associated personal data for fifteen years from the date of adoption of a planning policy document. This is in accordance with legal requirements and the Councils’ Retention Policy.
What are my rights?
You hold the following rights with regard to the personal data you provide us. You have the right to have a copy of what is held about you, this is called a Subject Access Request. If you would like to make a formal Subject Access Request, please write to the Information Governance Team, 3C ICT, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or email: Infogov@3csharedservices.org.
If any of your personal data that we hold is inaccurate, you have the right to have it corrected. You can view your own personal data that we hold on our consultation databases
(South Cambs and City Council) at any point by logging into your record(s) on the consultation databases. You can also login to the consultation databases to update your details at any time. For this your account(s) on our consultation databases will need to include an email address, as this is your unique identifier to allow you to login.
If your account(s) on our consultation databases do not include an email address, you will need to contact the Greater Cambridge Shared Planning Service to request a copy of your personal data that we hold on the consultation databases or to update your details: By email: Ldf@scambs.gov.uk or Policysurveys@cambridge.gov.uk; or by post: South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or Cambridge City Council, PO Box 700, Cambridge, CB1 0JH.
- The Right to Rectification: you have the right to have any inaccurate or incomplete personal data rectified.
- The Right to Erasure (once consent has been withdrawn).
- The Right to object to us processing your personal data where you have an objection on "ground relating to your particular situation".
- The Right to Restriction - You have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the purposes for which it was originally collected, or if withdrawal of consent has been made.
- The Right to Data Portability - You have the right to request your personal data you have provided to us to be supplies in a structured, commonly used and machine readable format (for example, CSV). You may request that this information is supplied directly to another data controller on your behalf.
Can I opt-out in future? How do I opt-out?
Processing representations made on planning policy documents is a statutory duty (public task) as laid out in national planning regulations, which means that the processing and retaining of personal data is required to comply with those regulations.
However, if you decide that you do not wish to be contacted by us in relation to your
representation(s), you should let us know this by writing to the Greater Cambridge
Shared Planning Service: by email: Ldf@scambs.gov.uk or Policysurveys@cambridge.gov.uk; or by post: South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or Cambridge City Council, PO Box 700, Cambridge, CB1 0JH.
Can I make a complaint about how my data is held?
We hope this privacy notice provides you with a clear explanation of what we do with
your personal data and why, however if you have any queries or concerns please
contact the Greater Cambridge Shared Planning Service directly in the first instance: by email: Ldf@scambs.gov.uk or Policysurveys@cambridge.gov.uk; or by post: South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA or Cambridge City Council, PO Box 700, Cambridge, CB1 0JH.
Alternatively, you can take your concerns to: The Data Protection Officer by email: Infogov@3csharedservices.org or by post: Information Governance Manager, 3C ICT, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA.